RULES OF   The Club is a society duly registered and incorporated under “The Incorporated Societies Act 1908”.  1.             Name  The name of the Society shall be “New Zealand Post Classic Racing Association (Incorporated)” and is hereinafter termed “NZPCRA”.  2.             Office  The registered office of NZPCRA shall be at the residence of the Secretary, who shall be elected from time to time.  3.             Objects  To foster the preservation, restoration and use of motorcycles built or manufactured between 1 January 1963 and 31 December 1989 To hold and conduct competitions or motorcycle race meetings, or to arrange with any organisation for the inclusion of motorcycle events competitions authorised by such organisation To develop general public interest in Post Classic Motorcycling by diffusing information on all matters pertaining the sport and by publishing or circulating such notices, papers, press releases and circulars as may be deemed necessary for this purpose To invest any monies of NZPCRA not required for immediate use in bank deposits as may be deemed safe and desirable by NZPCRA or to invest them in such a manner as may from time to time be determined by the Committee of NZPCRA To affiliate with any Society Club or Association having similar objects or to join, co-operate with or subscribe to the funds of any Society, Club or Association for the purpose of better attaining or otherwise furthering the objects and interests of NZPCRA or the members thereof Generally to purchase, take or lease or in exchange, hire or otherwise acquire any real and/or personal property and any rights or privileges which NZPCRA may think necessary and convenient for the purpose of any of the aforesaid objects To make any donation to any person, object or institution for a purpose strictly in pursuance or in exercise of any of the foregoing objects or powers and not being in contravention of “The Incorporated Societies Act 1908” or any amendments thereof.  4.             Membership  Ordinary Membership – any person shall be eligible for ordinary membership NZPCRA and shall pay the subscription hereinafter provided Life Membership – NZPCRA shall also have power at any Annual General Meeting to elect life Members.  Such Life Membership shall carry with it all privileges, together with eligibility to hold any office in NZPCRA.   Life Members must be nominated in writing, such nominations being made in writing to the Secretary and being duly proposed by an NZPCRA member and seconded by an NZPCRA member and then approved by at least two-thirds majority of the Committee at a meeting duly convened.  If approved by such a majority of the Committee such nomination shall be subsequently referred to the succeeding Annual General Meeting for confirmation, at which meeting it must be confirmed by at least a two-thirds majority of members present and entitled to vote.  Life Membership shall be restricted to 7 living members Trade Membership Honorary Membership  5.             Cessation of Membership  Any member may resign from NZPCRA by notice in writing to the Secretary but shall nevertheless remain liable for outstanding subscriptions or proportions thereof or any other monies owing to NZPCRA Any person’s membership shall automatically cease if their subscription is not fully paid within two calendar months of the Annual General Meeting If any member of NZPCRA shall have wilfully committed a breach of the Rules of NZPCRA or is deemed guilty of any conduct which brings discredit upon NZPCRA or endangers the character, good order or welfare of NZPCRA, the Executive Committee, or upon receipt of a requisition by ten members of NZPCRA, shall call a Special Meeting of NZPCRA to consider any of the following penalties i.      Expulsion from membership of NZPCRA ii.     Suspension from the use and enjoyment of the facilities of NZPCRA for a period of         up to but not exceeding three (3) calendar months iii.     No refund of paid up subscriptions shall be forthcoming  At such Special Meeting the number present shall not be less than ten percent (10%) of financial members and the vote shall be taken by secret ballot, proxy vote or postal vote.  Postal votes shall be addressed to The Secretary and shall remain confidential until such time as votes are counted.  The Executive Committee shall notify any member or members involved in the misconduct or allegation or allegations made against the member or members and shall give to the member or members the opportunity to answer the allegation or allegations at the Special Meeting.  6              Subscription  The annual subscription rate shall be decided by majority vote at the Annual General Meeting Subscriptions shall run 1 June to 31 May, inclusive Any member joining NZPCRA in the months of April and May shall be deemed to have joined after the Annual General Meeting in the month of June for subscription purposes Any member joining NZPCRA in the months of February and March shall pay a subscription equal to one half of the amount prescribed in the application form for that subscription year and shall pay a full subscription in subsequent years  7.             Meetings  Annual General Meeting.   The Annual General Meting of NZPCRA shall be held in the month of June in each year at a time and place as shall be fixed by the Executive Committee.  For agenda purposes, the Annual General Meeting shall be advertised to members with a lead time of two (2) months to enable members to put forward items of business.  At least fourteen (14) days written notice of such Annual General Meeting shall be given to the members by the Secretary by notice posted or emailed to every member.  Such notice shall clearly state the nature of the business proposed to be dealt with, the time, the date and the place of the meeting.  Special General Meeting.  The Committee may at any time call a Special General Meeting of the members of NZPCRA, endeavouring to give one (1) month’s notice unless the nature of the business is of such an urgency fourteen (14) days notice is given in the aforesaid manner.  The Secretary shall also in like manner call a Special General Meeting upon receipt of written request of not less than ten (10) members of NZPCRA.  Such written request shall specify the subjects which shall alone be considered at the meeting.  Executive Committee Meetings.  Meetings of the Executive Committee shall be held at such times and place as the Executive Committee shall determine.    Quorum.  No business shall be transacted at any Annual or Special General Meeting unless fourteen (14) paid up members of NZPCRA are present.  If within half an hour from the appointed commencement time a quorum is not present, a Special General Meeting shall lapse without prejudice to the calling of another meeting for the same purpose.  If an Annual General Meeting, it shall stand adjourned for one week at the same hour and place.  The quorum for any meeting of the Executive Committee shall be five (5).  Voting.  Voting on all matters shall be decided on a show of hands unless a ballot is required by the Chairman or is demanded by not less than 10% of the membership, including proxy and postal votes  8.             Officers and Committee  The Officers of NZPCRA shall consist of: President, Vice President, Club Secretary, Membership Secretary, Treasurer and a General Committee of no less than 3.     The officers of NZPCRA shall have been members for a minimum of twelve consecutive months at the time of their election which shall take place at an Annual General Meeting.  The officers of NZPCRA shall be financial members at the time of election, with the exception of Honorary and Life Members.  The President, if present, shall preside at all meetings but in the absence of the President the Vice President shall chair the meeting in question.  9.             Duties of Officers  President To give support to all activities of NZPCRA To act in an advisory capacity whenever necessary At all General Meetings of members and at all meetings of the Executive Committee, to have a deliverative vote and in the event of equality of voting the President shall have the casting vote  Vice President Organise and officiate at NZPCRA activities of any kind not the responsibility of other officers of NZPCRA under these Rules, or delegated to any of them or to any other person or sub committee by the Executive Committee of NZPCRA, and shall co-ordinate and assist in the carrying out of the functions delegated as foresaid  Secretary To call and attend all general meetings and Executive Committee meetings To take minutes of all meetings To submit inwards correspondence for consideration and reply thereto according to the directions of the meeting To keep appropriate records and generally perform all the clerical work of NZPCRA  Membership Secretary To keep a register of members of NZPCRA and the addresses and contact details of the same To collect all subscriptions, keeping accurate records thereof and passing onto the Treasurer for banking at Executive Committee meetings To table a report at Executive Committee meetings detailing number of financial, non financial, honorary, life and trade members, any new members, correspondence concerning membership inwards and outwards and any other matters concerning membership  Treasurer To receive and bank subscription monies from Membership Secretary and to keep proper books of account for same To pay all NZPCRA funds into a bank account in such bank as the Executive Committee shall direct To sign all cheques for disbursement in conjunction with one other officer appointed for that purpose To ensure that each financial year full accounts of NZPCRA’s operations are prepared and submitted to NZPCRA’s auditor for audit.  These accounts should include receipts and payments account, an income and expenditure account, a balance sheet supported by a schedule of assets, all of which – duly audited – must be submitted to NZPCRA’s Annual General Meeting  10.          Powers of Executive Committee  The Executive Committee shall have the power to:  Fill any vacancy in their number during the year.  Any member so appointed shall hold office until the next Annual General Meeting  Pay all preliminary expenses incurred in or about the formation and registration of NZPCRA  To facilitate at the behest of NZPCRA membership purchase, lease or otherwise acquire any land or property that may be necessary or convenient for the purpose of NZPCRA and to hold, manage, demise, let, sell, exchange, mortgage, improve and deal therewith  Invest any monies of NZPCRA not required for immediate use as authorised by a two-thirds majority of the Executive Committee in favour of the proposal  11.          Minutes  The Executive Committee shall cause minutes to be duly entered in the books provided for the purpose, both in respect of Executive Committee meetings and of general meetings of NZPCRA.  All appointments of officers  Names of the members of the Committee present at any meeting of such Committee  All resolutions and proceedings of any meetings of the Committee or NZPCRA  The minute book will be open for inspection by any member at the Annual General Meeting.  12.          Financial  The financial year of NZPCRA shall end on 31 May each year.  The Executive Committee shall cause true accounts to be kept:  Of all sums of money received and expended by NZPCRA and the matters in respect of which receipts and expenditure takes place  Of all assets and liabilities of NZPCRA  All monies received shall be banked in the name of NZPCRA in such bank as the Executive Committee may from time to time direct.  Payments shall be made only after accounts duly certified as correct have been passed and signed by the chairman of the meeting and recorded in the minutes of that meeting.  All payments shall be by cheque, unless otherwise authorised, and signed by the secretary or treasurer and one committee member.  The books of account shall be kept at such place as determined by the Executive Committee and shall be open to the inspection of the members at all reasonable times.  At the Annual General Meeting each year the Executive Committee shall produce a statement of the income and expenditure and a balance sheet containing a summary of the assets and liabilities of NZPCRA for the financial year preceding the meeting and in the case of the first statement and balance sheet of NZPCRA then from the date of the incorporation of NZPCRA.  Every such statement shall be supplemented by a report of the Executive Committee as to the state and condition of NZPCRA.  13.          Audit  The accounts of NZPCRA shall be audited annually by an auditor to be appointed at the Annual General Meeting, such auditor to be a member of the New Zealand Society of Accountants.  14.          Common Seal  NZPCRA shall have a Common Seal  The Common Seal shall consist of the words “New Zealand Post Classic Racing Association (Incorporated)”  The Common Seal shall remain in the custody of either the Secretary or the solicitor of NZPCRA  The Common Seal of NZPCRA shall not be affixed to any document or instrument required to be executed under Seal by NZPCRA except by the authority of a resolution of the Executive Committee and in the presence of either the chairman or secretary and one member of the Executive Committee who shall subscribe their respective signatures as attesting witnesses  15.          Winding Up  In the event of the winding up of NZPCRA the property and effects shall be disposed of and distributed in such manner as may be decided upon by a majority vote at a General Meeting of the members convened for that purpose.  16.          Interpretation  The Executive Committee is the sole authority for the interpretation of these rules and of the by-laws made in pursuance thereof, and the decision of the Executive Committee upon any question of interpretation or upon any matter affecting NZPCRA and not provided for by these Rules or by the said by-laws shall be binding upon the members.